The SLMR Mail Server

General information

POP3 Server name: slmr.com
SMTP Server name: slmr.com

• Your login name is always your lastname plus the first letter of your firstname plus your middle initial– to form one word as in lastnamefm. If two people would have the same login name (ie. Susan E Smith and Stan E Smith), the newer person's login name would add the first 2 letters of the middle name, so Stan Everett Smith becomes smithsev.
• NEVER use Outlook Express. The application is riddled with security holes, and our security team has advised us that it is not safe for corporate use, especially on Windows 95/98/ME systems.
• Outlook, Eudora, and Mozilla can all be setup for multiple mail if you need two or more email accounts at the same time.

 

Security Reminders:

• Never leave your password where someone (especailly a client) could easily find it
• Do not give your password out on the phone to anyone.
• It is best if your password is NOT a dictionary word or a proper name.
• Passwords should contain numbers, punctuation and mixed case. Try to think of a rubric such as 3ZakroWd! (3's a crowd) that you can easily remember.
• Do not reply to junk mail (spam), even if you want to be removed from their list. (ANY mail you send to them may be treated as verification of your address and result in even more mail in the future.)
• Treat all email as though it were a public document with an infinite life.
  • If intercepted, anything you say could be used against you or your company.
• Do not send confidential information via email. Email on the Internet can be intercepted or monitored by persons unknown.
• If your work requires a secure email account, ask your IT team for help. Be aware that the person to whom you send secure email must also have a secure email account, you both must use the same encryption/decryption settings and the transmission path must be secured if the mail is to be safe.

AntiVirus

• All computers should have Norton Antivirus Corporate Edition 7.6 (or newer) installed.
• Open Norton and check that the most recent update of the Antivirus Definition File is not more than a week old.
  • If it is older, click the Live Update button to update, then click Files on the toolbar, select Schedule Updates.
  • The box to Enable automatic updates should be checked, and the text below it should read “Update virus definitions every day at ?:?? ?M” (where ? is your actual time).
  • The time should NOT be set to a time when your computer is usually turned off! and it should NOT be set to weekly!
  • To change – click Schedule, make frequency Daily, and reset the time, then click OK.
  • Click OK again, then Exit and you are done.

Setting up email software

Eudora

• Eudora is the preferred email software.
• It is normally installed in sponsored mode, but it is possible to upgrade to the full version if the nature of your work demands.
• Eudora users with Windows 2000 – you must use Eudora version 5.2 (or newer) so you can get to your mailbox.

  Mozilla Mail

• Mozilla mail & newsgroups software is available for those who wish to use an integrated mail/newsreader/browser package.
• Mozilla is the open source version of Netscape Navigator.
  • Mozilla version 1.2+ has many of the same features as Netscape 6, without the advertising.
• Mozilla will always start with the Navigator web browser window open.
  • Click on Window, Mail & Newsgroups on the toolbar to launch mail.

Outlook

• Microsoft Outlook 2000 has been installed on many computers as part of Office 2000
  • Outlook was designed to work with Exchange Server
  • Since we do NOT use Exchange Server, there is no special benefit to the use of Outlook, and since there are well known security risks to the use of Outlook, Eudora is recommended.